Site Selection:

√ Establish your meeting needs, allowing us to identify the best venues matching that criteria,
including meeting space needs, budget, room block, location, local offerings, etc.

√ Submit detailed customized report outlining venue options with all marketing materials available.

√ Negotiate the very best value by customizing hotel contract based on your specific needs.

√ Arrange site inspections.

√ Review proposals ensuring you receive

Assist in establishing an overall meeting budget.

Registration Process:

Attendees may Fax, Email, or Stay Green with our Online Registration Process that allows
you to streamline your meeting and event management registration process.

Meeting Management

√ Establish Registration Procedures

√ Manage all function space assignment and room setups

√ Conduct personnel briefings with suppliers

√ Provide updates on guarantees and attendee counts to hotel and suppliers

√ Supply and manage Rooming List

√ Monitor staffing levels of the hotel's front desk for maximum service

√ Verify accurate meeting room sets

√ Check placement and working condition of audio visual equipment

√ Meet with speakers to ensure their needs are fulfilled

√ Check transportation timelines

√ Control costs through monitoring and inventorying food and beverage events (continental breakfasts, coffee breaks, receptions, etc.)

√ Review banquet checks and supplier invoices for accuracy

√ Signage ordering and placement

√ Coordinate the distribution of Guest amenities, room drops, and check-in welcome packets

Post Production:

√ Review all hotel charges for final approvals

√ Initiate any post conference wrap up meetings with hotel and/or vendors

√ Final Bill Reconciliation

Allow our onsite Travel Directors to assist you with managing the day to day activities, allowing
you to focus on your attendees and their interaction of presented material:

Meet & Greet
Registration Staff
Food & Beverage Management
Logistics
Off-site Events
Speaker Support
Directional Personnel